Ask next
Three smart questions to ask, updated as the conversation moves, based on your prep notes and your agenda.
Meeting Mate · Early access
Never leave a meeting with an unanswered question.
Meeting Mate is a private AI meeting assistant that runs on your own Windows PC, alongside Teams, Zoom or Google Meet. It shows you what is still open, what you owe, and what to ask next, while the meeting is still going.
Open questions 2 open · 1 cleared
Who signs off on the final floor plan?
Asked by Dana R. at 14:02Is server room cooling in the landlord's build-out?
Asked by you at 18:40"Let me check with facilities" · still openCLEARED
Can IT move the phones the same weekend?
Asked by Priya S. at 09:15"Yes, Mark confirmed Saturday the 14th for phones and network." Tom B. at 21:47
Ask next updated 20s ago
- Who owns floor plan sign-off, and by what date?Open since 14:02, nobody claimed it
- Is the cooling ours or the landlord's, in writing?From your prep notes: lease section 4.2
- What happens to the move date if furniture slips?Agenda item not covered yet
Action items
Send the revised seating chart
DRDana R.Due Fri
Book the freight elevator for the 14th
MEYouDue Tue
Topics to cover
- Budget
- Timeline
- IT and phone cutover
- Furniture delivery
- Signage
12 min left, 3 topics to go
Catch me upHighlightPinAsk about this meeting...
Illustration of Meeting Mate during a business meeting. Names and details are examples.
The signature feature
Open questions that clear themselves.
Every question asked in the meeting shows up on your screen the moment it is asked, and it stays there until someone actually answers it. When it is answered, Meeting Mate clears it and keeps the exact words that answered it, so you can see who said what and when.
Nothing slips through because the conversation moved on. Before anyone says goodbye, you can see exactly what is still open.
- AskedThe question appears live, with who asked it and when.
- Deferred"Let me get back to you" does not count. The question stays open.
- ClearedWhen it is answered, it is marked cleared with the quote that answered it.
What it does during the meeting
Action items
Captured as people commit, with the owner and the due date, so you leave knowing what you owe and what others owe you.
Key points
Names, numbers, dates and decisions pulled out as they are said.
Topics to cover
Your agenda as a checklist that ticks itself off, with a time-left nudge when topics are running out of room.
Catch me up
One button tells you what happened in the last two minutes and whether anything is waiting on you.
Ask box
Ask about the meeting privately. Answers link to the moment it was said. Click anything to jump to that moment, and pin what matters.
Highlights and notes
Mark a moment with a hotkey and add your own notes alongside the transcript.
Mini mode and hotkeys
A compact view that stays on top of Teams, with hotkeys that work while your meeting window is in front.
Speaking coach
Your share of the talking, your pace, filler words, and a gentle nudge when you have been talking for a long stretch.
Before the meeting
Walk in prepared
- Pick the kind of meeting: client or sales call, project update, team meeting, negotiation, one-on-one or interview.
- Describe it in your own words and attach the agenda or brief as a PDF or Word file.
- Fill in an "About you" profile once. It is used in every meeting.
- Follow-up meetings remember what was said and what was left open last time.
After the meeting
Walk out with the paperwork done
- A written debrief: summary, decisions, what is still open, action items split into yours and theirs, key facts, highlights and how you came across.
- Saved to your own OneDrive or folders, not someone else's server.
- A follow-up email placed in your Outlook drafts, ready for you to review and send.
How it works
- 01
Prep
Tell Meeting Mate what the meeting is about and attach the agenda or brief. Two minutes is enough.
- 02
Meet
Join your meeting the way you always do. Meeting Mate runs beside it, tracking open questions, action items and topics, and suggesting what to ask next.
- 03
Debrief
When the meeting ends, your debrief is written and saved to your folders, and a follow-up email is waiting in your Outlook drafts.
Built for people who run the meeting
Consultants and owners
Fast-paced client meetings where a missed question turns into a missed deadline or a second call.
Account managers
Client check-ins where you need to know what you promised, what they promised, and what is still open.
Project leads
Status meetings with many people and many moving parts, where decisions need an owner and a date.
It also helps with interview preparation and debrief: set up the role beforehand and review how it went afterward.
Private by design, open about it
- No bot, no recordings. Nothing joins the call, and no audio is ever saved.
- Speech recognition on your PC. Transcription runs on your own computer, live.
- One-click disclosure. Paste a short note into the meeting chat to let everyone know you are using it.
- Visible listening indicator. You always know when it is listening, and you can pause anytime.
- Your files stay yours. Transcripts and debriefs are stored on your machine or your own OneDrive.
- No hidden tricks. It never writes answers for you and never hides itself from screen sharing.
You are responsible for following the recording and transcription consent laws where you and the other participants are. Some states, including Florida, require everyone's consent. This is general information, not legal advice.
Questions about Meeting Mate
Does a bot join my call?
No. Meeting Mate runs on your own PC and listens to your microphone and your computer's audio. Nothing is added to the meeting and the other people see no extra participant.
Is my audio recorded?
No audio is ever saved. Speech is turned into text live on your own PC, and only the text you choose to keep is stored, in your own folders.
Which meeting apps does it work with?
Microsoft Teams, Zoom and Google Meet, including meetings someone else hosts where you are a guest. Because it listens on your PC, it does not depend on the meeting platform.
Is it Windows only?
Meeting Mate runs on Windows today. A Mac version is planned.
Do the other people in the meeting need to install anything?
No. Only you run Meeting Mate. A one-click disclosure note lets you tell everyone in the meeting chat that you are using it.
How is this different from the AI built into my meeting app?
Meeting Mate is yours, not the host's. It works the same on any platform, including as a guest in someone else's meeting, it is private to you, and it tracks open questions live so you can close them before the meeting ends.
Is my data used to train AI?
White Rabbit Advisory Group does not use your meetings to train anything, and your transcripts are stored in your own folders.